ChairFilled Join the waitlist

We fill your empty chairs.

ChairFilled is the AI front office for dental clinics. It answers the calls your front desk can't get to, and the moment an appointment cancels, it offers the slot to your waitlist — so a cancellation becomes revenue instead of a hole in your day.

Get ChairFilled for your clinic See a chair get filled ↓

Want to hear it first? Call our live demo line and talk to Maya, our AI receptionist: +1 (307) 249-9162

Illustration of a dental clinic front desk: a receptionist, a calendar with one open slot highlighted, and a dental chair in the next room
Secondsfor a missed call to get a text back
24 / 7answering — evenings, weekends, lunch rush
1 dayfrom sign-up to your chairs filling

What ChairFilled does

ChairFilled is the AI front office for dental clinics. In plain words, here is what it does for your clinic, every day:

Texts back missed calls in seconds. If a call rings out, the patient gets a friendly text right away — so they book with you instead of calling the next clinic.

Refills cancelled appointments. When an appointment cancels, the open slot goes out by text to your waitlist. The first patient to reply YES gets the chair — nobody is ever booked without saying yes first.

Answers calls after hours. A voice AI picks up when your clinic is closed, on lunch, or just busy. It books appointments and answers everyday questions.

Sends reminders that cut no-shows. Patients get a text reminder before their visit, with an easy way to confirm or reschedule.

Shows you what it recovered. A simple owner dashboard lists the appointments and revenue ChairFilled brought back, so you can see it's paying for itself.

That's it — no new software for your team to learn, and your clinic keeps its own phone number.

A $420 cancellation walks out. ChairFilled brings $357 back.

Every clinic knows this moment: a patient cancels a big appointment the day before, and the slot just sits there. Your front desk is run off its feet — there's no time to phone down a waitlist one name at a time.

ChairFilled does it automatically. The open slot goes out by text to your waitlist with a same-day incentive. The first patient to reply YES gets booked — nobody is ever booked without saying yes first.

The math: a $420 appointment cancels. Offered at 15% off, it refills at $357. The alternative was $0 — and a hygienist standing idle.

Illustrative example of a ChairFilled waitlist refill.

Your front desk, with backup that never sleeps

ChairFilled handles the calls and texts that slip through on a busy day — your team keeps the patients in front of them.

Missed-call text-back

Every missed call gets a friendly text within seconds, so the patient books with you instead of calling the next clinic on Google.

Cancellation waitlist refill

When a slot opens, your waitlist hears about it first — by text, with a same-day offer. First YES wins, and the booking lands on your calendar.

AI voice answering

A natural voice answers when your team can't — books appointments, handles cancellations, and answers the everyday questions, day or night.

Reminders that cut no-shows

Automatic appointment reminders by text, with easy confirm-or-reschedule replies — fewer surprises, fewer empty chairs.

Review requests

After a visit, happy patients get a gentle nudge to leave a Google review — while the good experience is still fresh.

Owner dashboard

See every recovered slot, booking, and dollar ChairFilled brought back — no guessing whether it's paying for itself.

Set up in a day. Your number doesn't change.

No new phones, no new software for your team to learn. ChairFilled plugs into the number your patients already call.

1

Tell us about your clinic

Your hours, services, team, and how you like appointments booked. One short onboarding — we handle the rest.

2

We build your front office

We set up your AI receptionist, connect your calendar, and load your waitlist — configured to your clinic's voice and rules.

3

Flip one switch

Your existing number forwards to ChairFilled only when it's busy, unanswered, or after hours. Your team answers first, as always.

And if it ever hiccups, your phones work exactly like they do now. ChairFilled runs on managed phone and AI infrastructure with 99.9%+ uptime. If anything ever goes wrong, calls simply ring your clinic's phones as normal — your patients never hear a dead line.

Don't take our word for it — call it.

Our demo line is answered live by Maya, a ChairFilled AI receptionist for a demo dental clinic. Call her, book an appointment, then call back and cancel it — and hear how she handles both, start to finish in about a minute.

LIVE DEMO LINE
+1 (307) 249-9162
Voice only · answered 24/7 · it's a demo clinic, so have fun with it

One filled chair can pay for the month

Simple monthly pricing. No per-call surprises, and you can see every recovered dollar in your dashboard.

Founding 10

The first 10 clinics get the Growth plan at $199/mo, locked for life, plus free white-glove setup — in exchange for being reference customers while we grow.

Reserve your founding spot

Starter

$149/mo

The text-based safety net for clinics that answer most of their own calls.

  • Missed-call text-back
  • Cancellation waitlist blasts
  • Appointment reminders
  • Post-visit review requests
Reserve your founding spot
Most popular

Growth

$299/mo

The full AI front office — voice and text, around the clock.

  • Everything in Starter
  • AI voice answering, 24/7
  • Books & cancels by phone
  • After-hours coverage
  • Owner dashboard
Reserve your founding spot

Complete

$399/mo

Everything, with priority support for busy multi-chair practices.

  • Everything in Growth
  • Priority support
  • First access to new features
Reserve your founding spot

Questions clinics ask us

Is this going to replace our front desk?

No — and it's not built to. Your receptionist knows your patients, handles the complicated situations, and runs the room. ChairFilled only picks up what currently gets missed: the call that rings out during the lunch rush, the cancellation nobody has time to refill, the after-hours caller who would otherwise book elsewhere. Think of it as backup, not a replacement.

Do we have to change our phone number?

No. Your clinic keeps its number and its phones. We set up call forwarding so calls reach ChairFilled only when your line is busy, unanswered, or outside office hours — a setting that takes about five minutes on your existing phone system.

What happens if the system goes down?

Your phones ring exactly like they do today. ChairFilled runs on managed infrastructure (Twilio and Vapi) with 99.9%+ uptime and backups across regions — but if anything ever hiccups, the fallback is your normal phones, not a dead line.

How does the waitlist refill actually work?

When an appointment cancels, ChairFilled texts the opening to patients on your waitlist with a same-day incentive (clinics typically offer 10–15% off). The patient has to reply YES to be booked — nobody is ever booked silently. No reply within about ten minutes, and the offer moves to the next patient. First YES wins, and the booking goes straight onto your calendar.

How long does setup take?

A day. You answer one onboarding form, we configure your AI receptionist, calendar, and waitlist, and then we flip the forwarding switch together and test it by calling your clinic's number. Most clinics are live the same day they sign up.

Which clinics is ChairFilled for?

Appointment-based practices where an empty slot is lost revenue — dental clinics first and foremost. If your day runs on a booked calendar and cancellations hurt, ChairFilled was built for you.

What does it cost to get started?

Plans start at $149/mo. The first 10 clinics — our Founding 10 — get the Growth plan at $199/mo locked for life with free white-glove setup. Join the waitlist and we'll walk you through the numbers for your clinic before you commit to anything.

Join the waitlist — reserve your founding spot

Tell us about your clinic and we'll be in touch with next steps, including whether a Founding 10 spot is still open. It takes about a minute.

Prefer to talk first? Call the live demo line and hear ChairFilled in action.

Your next cancellation could pay for itself.

Join the waitlist and we'll show you exactly what ChairFilled would recover for a clinic like yours — starting with a live demo you can call right now.

Get ChairFilled for your clinic

Or hear it first: call the demo line · +1 (307) 249-9162